Preparing online the general meetings of the condominium
General meetings (ordinary or extraordinary) are one of the most important moments in the life of a real estate condominium. They concern all the co-owners, and make it possible to decide the orientations and budgets of the condominium. General meeting must be prepared carefully and precisely.
General meetings of the condominium: list
Each general meeting created for the condominium is listed by date. When a meeting has been closed (meeting date is past) it is possible to consult the minutes of the meeting (file of PDF format).
General meetings of the condominium: meeting sheet
Simply and easily define the characteristics of a general assembly for the condominium.
General meetings of the condominium: attendance at the meeting
Prior to the date of the general meeting of your condominium, each co-owner may specify whether he intends to participate or not. He can also indicate whether he intends to be represented (mandate given to another co-owner). When the general meeting is over, the Board of Directors can specify who was actually present.
General meetings of the condominium: agenda
When the general meeting of the condo is being prepared, each co-owner has the opportunity to participate in the definition of the agenda. Any co-owner can create a topic, complete a description, and then submit that topic to the agenda.
General meetings of the condominium: setting members for the Board of Directors
Once the general meeting is closed, the new Board of Directors - consisting of members who retain their function and new members - is defined simply by selecting the contacts in the online directory of the condominium. The list of members of the outgoing Board of Directors and the list of elected representatives can be viewed side by side, for comparison.
General meetings of the condominium: uploading the minutes
As soon as the minutes of the last meeting are available (they are normaly sent by the management company), it is then possible to scan them (if paper version) and make a document in PDF format. This PDF document is then uploaded to your online condominium, and linked to the general meeting sheet. It can then be opened and viewed directly online.
General meetings of the condominium: comments
After the ending of a general meeting, each co-owner can go online (to your condominium) and leave comments. Doing so, you will be able to save and retain what happened and what was said during the meeting. It is also a good way to continue the debate (while it is warm).
To remember for your condominium
- the general meetings system makes it possible to prepare a meeting, and complete it after closure
- the agenda of the next general meeting can be prepared online by all the co-owners
- co-owners may indicate their intention to be present (or not) at the next general meeting
- the list of new Board members is set by selecting them from the online directory of your condominium
- the Board of Directors can indicate which co-owners have attended at the last general meeting
- it is possible to leave comments after the end of the general meeting
- you can download the minutes of any closed general meeting (in PDF format)
- you can be alerted by e-mail of the next general meeting (to set in your preferences)